King’s Daughters Child Care Center

Full‑Time | In‑Person | $18.00 per hour

Monday–Friday

Position Summary

King’s Daughters Child Care Center is seeking an experienced Office Manager to serve as the operational backbone of our licensed childcare program. This hands‑on role is responsible for owning the center’s administrative, financial, enrollment, and office systems, ensuring smooth daily operations and compliance with licensing requirements.

Unlike a traditional administrative assistant role, the Office Manager takes full ownership of office workflows, serves as a key contact for families and vendors, and supports leadership in maintaining a well‑organized, audit‑ready center environment.

Key Responsibilities

• Manage parent tuition accounts, process payments, and monitor delinquent balances
• Coordinate with state and local agencies regarding childcare subsidies and vouchers (e.g., WV DHHR or similar programs)
• Track office expenses, manage petty cash, and prepare invoices for approval
• Support payroll processing by tracking staff hours, PTO requests, and preparing bi‑weekly payroll documentation
• Serve as the primary point of contact for prospective families; respond to inquiries, schedule tours, and manage the center waiting list
• Oversee the enrollment packet process, ensuring all medical records, emergency contacts, and state‑mandated forms are complete prior to a child’s start date
• Maintain organized, confidential child and family records in compliance with childcare licensing regulations
• Ensure employee files (background checks, certifications, TB testing, etc.) remain current and audit‑ready
• Assist leadership with licensing visits and Fire and Health Department inspections
• Post job openings, perform initial resume screening, and coordinate interview schedules as needed
• Inventory and order classroom supplies, office materials, and cleaning/PPE supplies
• Serve as the primary liaison for vendors and service providers (maintenance, HVAC, plumbing, landscaping, food service)
• Manage the center’s childcare management software (Procare) and troubleshoot basic office equipment issues
• Support daily office operations to ensure a smooth, professional, and welcoming environment for staff and families

Required Qualifications

• Education: High School Diploma required; Associate’s or Bachelor’s degree in Business Administration or a related field preferred
• Experience: Minimum of 3 years of office management or high‑level administrative experience; experience in a childcare, educational, healthcare, or other regulated setting strongly preferred
• Technical Skills: Proficiency in Microsoft Word and Excel; experience with childcare management software (Procare preferred)
• Professional Skills: Strong organization, attention to detail, excellent communication skills, and the ability to manage multiple processes independently in a fast‑paced environment

Physical Requirements

• Ability to sit for extended periods performing office work
• Ability to lift up to 25 lbs (office or supply materials)
• Frequent movement throughout the center to communicate with staff and families

Why Work With Us

We empower children—and we empower our team. As an Equal Opportunity Employer, we embrace diversity and inclusion in all forms. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status.