Are you an organized and detail-oriented professional with a knack for multitasking? A growing accounting firm is looking for a Full-Time Administrative Assistant to provide exceptional support to our team and clients.

 What You’ll Do:

    •        Greet clients and maintain a welcoming office environment.

    •        Manage calendars, correspondence, and appointments.

    •        Prepare, proofread, and format financial reports and documents.

    •        Maintain organized client files and assist with office operations.

    •        Support team efficiency during tax season and throughout the year.

What We’re Looking For:

    •        High school diploma (Associate degree preferred) and 2+ years of previous administrative experience.

    •        Must have above proficiency in Microsoft Office Suite; especially with word, excel, teams, and outlook use and mgmt.  Experience with accounting software is also a bonus.

    •        Excellent communication, organizational, and customer service skills.

    •        Ability to handle confidential information with care and professionalism.

Why Join Us?

We offer competitive compensation and benefits, a collaborative work environment, and opportunities for professional growth. Join a team that values integrity, precision, and teamwork!

Please apply by no later than January 31, 2025.

Equal Opportunity Employer

Job Description Details:

Position Summary

The Administrative Assistant supports the smooth daily operations of the accounting firm by performing a variety of administrative, clerical, and customer service tasks. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a professional environment.

Primary Responsibilities

•   Answer and direct incoming calls, emails, and other correspondence.
• Greet clients and visitors, ensuring a professional and welcoming environment.
• Schedule appointments and manage calendars for team members.
• Maintain and organize confidential client files, both physical and digital, in accordance with firm policies and procedures.
• Assist with preparing, proofreading, and formatting financial reports, client letters, and other documents.
• Process incoming and outgoing mail, including handling courier services.
• Manage office supplies, placing orders, and ensuring inventory is maintained.
• Perform data entry, such as client information and project updates in firm systems.
• Provide administrative support during tax season, including client intake and filing assistance.
• Coordinate meetings and prepare meeting materials, such as agendas and presentations.
• Assist in billing and invoicing clients and tracking payments as needed.
• Other duties as assigned to support team efficiency and firm success.

Job Requirements

• High school diploma or equivalent; associate degree or higher preferred.
• Minimum of 2 years of administrative experience, preferably in a professional office setting.
• Above Proficiency in Microsoft Office Suite (Word, Excel, Teams, Outlook, PowerPoint).
• Familiarity with accounting or tax software (e.g., QuickBooks) is a plus.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage confidential information.
• Exceptional time management and organizational skills.
• Customer service-oriented with a positive attitude.

Skills, Knowledge, and Abilities

• Strong multitasking and prioritization skills.
• Professional demeanor with the ability to interact effectively with clients and team members.
• Ability to work independently and collaboratively in a fast-paced environment.
• Problem-solving skills and adaptability to changing priorities.
• Knowledge of basic accounting or finance terminology is a bonus.

 Physical Demands

• Prolonged periods sitting at a desk and working on a computer.
• Ability to lift up to 20 pounds occasionally (e.g., office supplies or files).
• Walking or standing for brief periods when assisting clients or managing office tasks.
• Ability to work in a fast-paced environment.